Using WPS Office’s File Compression To Save Disk Space
Managing disk space efficiently is a common challenge for users who handle large volumes of documents, spreadsheets, and presentations.
This integrated tool helps you cut down file sizes dramatically, all while keeping text, images, and formatting fully intact.
Whether you’re on a low-capacity device, sharing files over slow connections, or hitting storage thresholds on Google Drive or OneDrive, this tool delivers essential relief.
To begin using WPS Office’s compression feature, open any document, presentation, or spreadsheet that you wish to compress.
Go to the File tab in the upper-left corner of the window.
You may also find it under "Optimize File" or "Reduce File Size" depending on your version.
It might even be accessible via the Quick Access Toolbar if previously customized.
Once selected, the software will analyze the file to identify elements that can be optimized, such as high-resolution images, embedded fonts, or redundant metadata.
You can fine-tune how aggressively your files are shrunk.
Options include Balanced, Aggressive, or Ultra Compression.
Standard compression reduces file size slightly while preserving visual clarity, making it suitable for everyday use.
This mode strikes a balance—cutting size significantly while retaining acceptable quality for digital viewing.
Maximum compression achieves the smallest file size possible, which may result in a slight loss of image quality but is often acceptable for archival or non-print purposes.
You can compress.docx,.xlsx, and.pptx files all in one batch.
Use the batch selector to apply compression to an entire directory at once.
Grouping compressed files reduces clutter and makes sharing far more efficient.
No need to reapply layouts or fix broken links after decompression.
It is important to note that the effectiveness of compression varies depending on the content of your files.
Video-heavy slideshows and image-laden spreadsheets respond best to compression.
Look for presentations with embedded photos, charts with high-res backgrounds, or documents with multiple large attachments.
Your system will feel faster and more responsive with less storage congestion.
No plugins, no subscriptions, no complex settings—just one click to shrink files.
Whether you are a student managing project files, a professional handling client documents, or an office worker organizing years of archives, wps office下载 Office’s file compression function offers a straightforward way to reclaim valuable storage space without sacrificing usability