Steps To Build A Project Charter Using WPS Writer
wps office下载 Writer makes it easy to draft a comprehensive project charter that clearly outlines goals, boundaries, and expectations from day one
Project charters function as critical alignment tools—ensuring everyone understands the mission, approves the plan, and follows the roadmap from start to finish
First, launch WPS Writer and create a new, empty file
Choose a clean, professional font such as Calibri or Arial, and set the font size to 11 or 12 points for readability
Begin with the project title, positioned centrally at the top of the page and styled in bold to establish authority and clarity
Directly beneath the title, add the document’s creation date and the full name of the project sponsor or lead manager
This establishes accountability and provides context
Proceed by inserting a distinct section headed "Project Overview"
Here, articulate the project’s core in a brief, focused manner—no more than two well-crafted paragraphs
Explain why the project is being initiated, what problem it aims to solve, and what benefits it is expected to deliver
Avoid jargon and complex terminology so that even non-technical team members and executives can grasp the purpose
After the overview, move on to outlining the project’s key goals
Present them in a clear, bulleted format to enhance scanning and retention
Each objective should be specific, measurable, achievable, relevant, and time-bound
Rather than vague statements like "enhance efficiency," use concrete targets like "cut processing time by 30% within three months"
Such specificity enables clear performance monitoring and eliminates subjective interpretations of success
In the next section, outline the project scope
Clearly state what is included in the project and, just as importantly, what is excluded
Defining boundaries minimizes unauthorized additions that often derail timelines and inflate costs
Anchor your scope with direct statements such as "Included:…" and "Excluded:…" to leave no room for interpretation
If applicable, reference any deliverables such as reports, software, or training materials, and specify their expected format and quantity
Devote a distinct section to identifying everyone with a significant interest in the project’s outcome
Name every person or entity whose input, approval, or participation directly impacts the project’s success
Include their roles and levels of involvement
This helps ensure that communication and responsibilities are clearly assigned from the outset
Add a simplified schedule highlighting key phases and deadlines
You don’t need to detail every task, but you should indicate when key phases such as planning, development, testing, and launch are expected to begin and end
If you have dependencies between tasks, note them briefly
This overview helps visualize the project’s cadence while keeping the document concise and digestible
Create a labeled subsection titled "Budget Overview" to present cost projections clearly
State the overall anticipated expenditure and divide it into logical cost centers like labor, hardware, licenses, and learning resources
If the budget is still being finalized, indicate that it is preliminary and subject to change upon further review
Openness about cost assumptions fosters credibility and reduces surprises later
Conclude with a clearly marked "Signatures and Approval" segment
At the document’s end, reserve lines for handwritten or digital signatures alongside typed names of the sponsor, manager, and core stakeholders
Next to each signature, include a field indicating when the document was formally approved
This creates a legally recognized record that consensus has been reached and the charter is officially sanctioned
Throughout the document, maintain consistency in formatting
Format section titles with increased font size and bold weight to create clear visual hierarchy
Keep margins uniform (e.g., 1 inch on all sides) and maintain equal line spacing (1.15 or 1.5) throughout
Leverage WPS Writer’s built-in proofing tools under the "Review" menu to catch errors in spelling, punctuation, and syntax
Have a peer or team member read through the charter to ensure it’s understandable and covers all critical elements
Use a standardized naming convention like "ProjectCharter_[ProjectName]_[Date]" and deposit the file in a shared network drive or cloud folder visible to all contributors
Although revisions may occur during execution, a well-crafted initial charter is vital for gaining early alignment and momentum