Effortless Bulk Letter Creation Using WPS Writer’s Mail Merge

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The mail merge tool in WPS Writer dramatically reduces effort when sending tailored letters to hundreds or thousands of people



You might need to distribute thank-you cards, event invites, periodical updates, or invoice notices



the mail merge feature lets you create one master document that dynamically fills in distinct details for every recipient



By automating the process, you cut down on labor, avoid inconsistencies, and uphold a consistent, professional standard



Begin your workflow by opening wps office下载 Writer and starting a blank document



This will serve as your main template



Start by writing the body of your letter with placeholders for personalized information such as the recipient’s name, address, or other details



For instance, type "Dear [FirstName]," then continue with text that includes their recent purchase, event attendance, or subscription status



These markers will be automatically substituted with real values pulled from your linked data file



Then, compile the list of details to be merged



Commonly, the data resides in an Excel.xlsx, a.csv file, or a WPS.et spreadsheet



Each column must represent a distinct data field—like first name, surname, street, city, zip, or phone number



Every record in your sheet corresponds to a single recipient—so 500 letters demand exactly 500 data rows



Your headers must be precise and match exactly with the merge field names expected by WPS Writer



Switch to the Mailings menu option located in WPS Writer’s command bar



In the recipients menu, opt for "Use an Existing List" to link your file



Find the file on your computer or network drive and highlight it to import



WPS Writer will prompt you to confirm which worksheet or range contains your data; ensure you select the correct one



You can now view a live preview of your imported records to validate accuracy



Add the merge tags wherever unique information needs to appear



Position your insertion point where the name should go, then select "Insert Merge Field" from the toolbar



You’ll see a list of all column names you defined earlier—FirstName, LastName, etc.



Select the appropriate field, such as FirstName, and it will be inserted as a placeholder



Repeat this step for all the personalized elements you want to include, such as address lines, account numbers, or custom messages



Activate the preview mode to visualize each personalized letter with actual values



Scroll up and down to examine each generated letter for accuracy and readability



Use the forward and back arrows to cycle through each entry and confirm data alignment



If discrepancies arise, double-check your CSV or Excel file for typos or formatting issues



When satisfied with the results, execute the final merge step



Go to "Finish & Merge" and select from the three available outputs



Opt for "Print" to generate paper versions for postal delivery



Alternatively, you can send them as email messages if your system supports email integration



Create a consolidated file with all personalized letters for future editing



The tool’s strength lies in its straightforward interface and seamless integration with common formats



It works seamlessly with commonly used file formats, requires no advanced technical knowledge, and integrates well with other tools in the WPS Office suite



Additionally, because the template remains unchanged, you can reuse it for future campaigns by simply updating the data source



Perform a final review of your source file to prevent errors



A single typo in a name or address can lead to miscommunication or a poor impression



Begin with a test batch—say, five records—to validate that merging functions properly



Beyond saving hours, mail merge makes mass communication feel personally tailored



When a letter includes their name and relevant details, recipients feel seen and are more engaged



This tool is invaluable for enterprises, NGOs, schools, and anyone handling large volumes of personalized correspondence