Mastering Document Revisions And Comments In WPS

提供:応数wiki
ナビゲーションに移動 検索に移動




Tracking changes and adding comments in WPS Documents is a powerful way to collaborate with others, review edits, and maintain a clear record of document revisions



These tools are invaluable whether you’re collaborating on a group assignment, refining a business report, or giving feedback on a manuscript, ensuring every modification is visible and accountable



Enable change tracking by opening your document in WPS Writer and selecting the Review tab from the ribbon menu



There, you will find the Track Changes button



Simply select it to turn on the tracking mode



Any modification you perform—whether adding words, erasing passages, or changing font styles—will automatically appear with distinct visual indicators



New content is displayed with an underline in a contrasting hue, and removed text appears crossed out



When multiple contributors are active, wps office下载 tracks and displays the identity of each editor responsible for every revision



Begin by highlighting the exact portion of text you wish to annotate



From the same Review section, select the option to create a new annotation



A dedicated comment panel will open on the document’s right margin, allowing you to enter your remarks or recommendations



Comments are displayed with a colored indicator next to the selected text and can be expanded or collapsed as needed



You can also reply to existing comments to continue a discussion directly within the document



This functionality is ideal for collaborative environments requiring iterative feedback and detailed explanations



To review all changes, use the Next and Previous buttons in the Review tab to step through each edit one by one



After selecting a specific edit, choose either Accept or Reject from the dropdown menu



If you want to accept or reject all changes at once, there are options labeled Accept All Changes and Reject All Changes



You can also choose to display the document in its final version with all changes applied or in its original form to see the document as it was before edits



Additionally, you can toggle whether to show or hide comments by using the Show Comments button, which helps declutter the view when you are focused on reading the content



WPS Documents also allows you to customize how changes are displayed



From the Track Changes options, select your preferred color scheme (red, blue, green, etc.) and decide whether to show editor initials beside each edit



To ensure your contributions are properly labeled, go to File > Options > User Information and enter your name and initials



Remember to save your document frequently, especially when multiple people are contributing, to avoid losing any tracked changes or comments



Prior to distribution, disable Track Changes to deliver a polished, markup-free document



Turn off tracking by re-clicking the button, then apply "Accept All Changes" to remove all markup



The final recipient will view only the clean, edited version with no visible revision indicators



Learning these features enhances efficiency, improves team coordination, and upholds high-quality documentation practices