Top 10 Hidden Features In WPS Office You Should Know

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Many people use WPS Office as a reliable alternative to mainstream office suites but most overlook these advanced capabilities that can supercharge your efficiency. Whether you're drafting a document, designing slides, or working with Excel-like grids, WPS Office offers a set of little-known utilities that make daily tasks faster and more intuitive.



The Document Cleaner is a secret gem many miss found under the Review section. This tool examines your document for embedded data, annotations, revision history, and private details. It's ideal for preparing documents for external sharing, keeping your documents clean and secure without going through every section one by one.



Another hidden gem is the Template Gallery powered by AI. While users rarely explore beyond standard options, WPS offers an adaptive design assistant that reads your input context to recommend professionally designed templates in real time. This works throughout Documents, Slides, and Sheets, freeing up valuable creative time.



WPS comes with a powerful native PDF-to-Word converter that does more than just reformat. It preserves tables, images, and even complex layouts with exceptional fidelity. To access it, upload a PDF by dragging it into the document window—no separate app or online service needed. The conversion is instantaneous and editable.



For those working with long documents, the Document Navigator is rarely leveraged. Beyond showing headings, it allows you to fold whole chapters instantly, navigate to any section in a flash, and visually rearrange your document structure. It’s a visual outlining tool embedded in the app.



One underrated tool in WPS Sheets is Smart Fill. Unlike traditional auto-fill in other suites, Smart Fill understands your sequence logic and generates complete series using contextual clues. Enter the first two months, and it fills the rest without manually extending the pattern.



Many don’t know about the dedicated presenter window. When you start a slideshow, use the shortcut Ctrl+Shift+P to open a separate window with speaker notes, a timer, and a preview of the next slide. All of this is invisible to viewers. This is invaluable for delivering polished talks without relying on memory alone.



WPS Writer lets you insert code blocks with syntax highlighting. By marking code segments and applying the Code Block option, this feature covers a wide range of developer needs. It’s perfect for technical writers, educators, or developers.



The AI assistant operates seamlessly in Writer, Sheets, and Slides and can be launched using a quick input. It can summarize long documents, improve unclear wording, draft professional messages, or generate full sections from keywords. To trigger it, ai command in the editor and get real-time smart recommendations.



For users managing multiple files, the File Hub provides a unified control center. It displays your recent files, common folders, and supports custom tagging. You can tag files with personalized markers like "Needs Edits" or "Final Draft". You can search by tag, date, or content making it simple to recover documents despite forgotten titles.



Finally, the Cloud Sync feature with automatic version history is often ignored. WPS uploads every modification to online storage and stores daily backups for a full month. To restore a previous version, click File > Version History and view archived iterations. This is a lifesaver if you accidentally delete critical content or must recover an old state of your file.



These secret tools transform WPS Office from ordinary to exceptional for professionals, students, and creators alike. No special skills are needed—just a desire to dig deeper than the surface. Once you start using them, you’ll wonder how you ever managed without them.