Using WPS Writer’s Mail Merge For Personalized Letters

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With WPS Writer’s mail merge, producing personalized documents for mass distribution becomes fast, reliable, and highly efficient



You might need to distribute thank-you cards, event invites, periodical updates, or wps下载 invoice notices



you can establish one uniform template that pulls in personalized content for each entry in your data set



It minimizes repetitive work, eliminates typing mistakes, and maintains a polished look across all outputs



Start by launching WPS Writer and initiating a fresh file



This will serve as your main template



Write the core message while inserting markers for variables like recipient’s first name, postal code, or account identifier



You could start with "Hello [FirstName]," and then tailor the content using their membership level or service history



These markers will be automatically substituted with real values pulled from your linked data file



Afterward, organize your recipient information



Commonly, the data resides in an Excel.xlsx, a.csv file, or a WPS.et spreadsheet



The spreadsheet should include columns for each piece of information you want to insert, such as FirstName, LastName, Address, City, and so on



Every record in your sheet corresponds to a single recipient—so 500 letters demand exactly 500 data rows



Your headers must be precise and match exactly with the merge field names expected by WPS Writer



After preparing both files, go to the Mailings section in the top toolbar



Choose the "Use an Existing List" command from the recipient selection dropdown



Browse to your spreadsheet file and select it



WPS Writer will prompt you to confirm which worksheet or range contains your data; ensure you select the correct one



After connection, review the sample data to confirm all fields loaded correctly



Insert the personalized data fields at the appropriate locations within your document



Put your cursor where the name belongs, and activate the "Insert Merge Field" function



You’ll see a list of all column names you defined earlier—FirstName, LastName, etc.



Select the field name that corresponds to the data you wish to display, such as "City" or "AccountNumber"



Continue adding merge fields for all dynamic content: street, phone, invoice number, or personalized remark



Once all fields are in place, click "Preview Results" to see how the letters look with real data



This lets you scroll through each merged document and check how the information appears



You can use the navigation arrows to review individual letters and make sure the data is correctly mapped



If something looks off, return to your data source and verify the entries



When you are satisfied with the preview, you can finish the merge



Go to "Finish & Merge" and select from the three available outputs



Send them straight to your printer for hard-copy distribution



Alternatively, you can send them as email messages if your system supports email integration



Choose "Edit Individual Documents" to generate a single file with all merged letters



WPS Writer’s mail merge stands out for being intuitive and widely compatible



Designed for everyday users, it supports Excel, CSV, and more, requires no expertise, and connects smoothly to other WPS applications



Once saved, your template becomes a reusable asset; future mailings require only an updated data file



To maintain accuracy, always double check your data before merging



A minor error like a misspelled name might result in confusion or a negative perception



It is also wise to test the process with a small subset of your data first, such as five or ten records, to ensure everything works as expected



Beyond saving hours, mail merge makes mass communication feel personally tailored



Even automated mail feels more authentic when it reflects personal identifiers, boosting reply rates



For organizations, institutions, and individuals juggling bulk mail, WPS Writer provides an efficient, scalable way to send personalized letters with precision