Using WPS Writer’s Mail Merge For Personalized Letters
With WPS Writer’s mail merge, producing personalized documents for mass distribution becomes fast, reliable, and highly efficient
You might need to distribute thank-you cards, event invites, periodical updates, or wps下载 invoice notices
you can establish one uniform template that pulls in personalized content for each entry in your data set
It minimizes repetitive work, eliminates typing mistakes, and maintains a polished look across all outputs
Start by launching WPS Writer and initiating a fresh file
This will serve as your main template
Write the core message while inserting markers for variables like recipient’s first name, postal code, or account identifier
You could start with "Hello [FirstName]," and then tailor the content using their membership level or service history
These markers will be automatically substituted with real values pulled from your linked data file
Afterward, organize your recipient information
Commonly, the data resides in an Excel.xlsx, a.csv file, or a WPS.et spreadsheet
The spreadsheet should include columns for each piece of information you want to insert, such as FirstName, LastName, Address, City, and so on
Every record in your sheet corresponds to a single recipient—so 500 letters demand exactly 500 data rows
Your headers must be precise and match exactly with the merge field names expected by WPS Writer
After preparing both files, go to the Mailings section in the top toolbar
Choose the "Use an Existing List" command from the recipient selection dropdown
Browse to your spreadsheet file and select it
WPS Writer will prompt you to confirm which worksheet or range contains your data; ensure you select the correct one
After connection, review the sample data to confirm all fields loaded correctly
Insert the personalized data fields at the appropriate locations within your document
Put your cursor where the name belongs, and activate the "Insert Merge Field" function
You’ll see a list of all column names you defined earlier—FirstName, LastName, etc.
Select the field name that corresponds to the data you wish to display, such as "City" or "AccountNumber"
Continue adding merge fields for all dynamic content: street, phone, invoice number, or personalized remark
Once all fields are in place, click "Preview Results" to see how the letters look with real data
This lets you scroll through each merged document and check how the information appears
You can use the navigation arrows to review individual letters and make sure the data is correctly mapped
If something looks off, return to your data source and verify the entries
When you are satisfied with the preview, you can finish the merge
Go to "Finish & Merge" and select from the three available outputs
Send them straight to your printer for hard-copy distribution
Alternatively, you can send them as email messages if your system supports email integration
Choose "Edit Individual Documents" to generate a single file with all merged letters
WPS Writer’s mail merge stands out for being intuitive and widely compatible
Designed for everyday users, it supports Excel, CSV, and more, requires no expertise, and connects smoothly to other WPS applications
Once saved, your template becomes a reusable asset; future mailings require only an updated data file
To maintain accuracy, always double check your data before merging
A minor error like a misspelled name might result in confusion or a negative perception
It is also wise to test the process with a small subset of your data first, such as five or ten records, to ensure everything works as expected
Beyond saving hours, mail merge makes mass communication feel personally tailored
Even automated mail feels more authentic when it reflects personal identifiers, boosting reply rates
For organizations, institutions, and individuals juggling bulk mail, WPS Writer provides an efficient, scalable way to send personalized letters with precision